Meeting 2024-03-27
Consensus Agenda
- Motion to renew purchase of domain hackmanhattan.org (expires in 2024-05-09) for another 9 years for $90.99. (Passed by consensus)
- Motion to allocate $60 a year to Hack Manhattan Costco membership, along with a $100 per month budget to purchase recurring consumables for the space(eg. toilet paper, period products, dish soap, trash bags, tea, etc.) subject to approval from the board per expense, as is routine. (Passed by consensus)
New Business
- Motion to establish a distinct Code of Conduct Committee and amend the bylaws as described in Meeting 2021-03-30 by explicitly invoking the application of current Code of Conduct into the bylaws. The result and purpose of this change is:
- The creation of a Code of Conduct Committee to be appointed by the Board of Directors.
- Permit the Board, only upon recommendation from the Committee, to expel a member from physical and virtual spaces until the next monthly member business meeting that is at least 10 days in the future.
The following is to be added after the first paragraph in Article 4, Section 1 of the bylaws:
The board is responsible for appointing 3 members in good standing to the Code of Conduct Committee no less than 60 days after the yearly member business meeting.
The board is responsible for appointing a member in good standing to the Code of Conduct Committee no later than 60 days after a vacancy occurs on the Code of Conduct Committee.
The board is responsible for, only at the recommendation of the Code of Conduct committee, conducting a board vote to suspend a member from physical and virtual spaces until the next monthly member business meeting that is at least 10 days in the future.
Motion passes by supermajority (16 ayes)
Sponsored Members Induction
For each prospective member, please confirm no later than Thursday before the meeting:
- Has the member visited 3 times at the regular Tuesday and Thursday open nights?
- Has the member received the briefing? When, and who was the briefer?
- Has the member's bio and photo been circulated on the members list? (not just Discord)
Member Reports
Board Reports
President's Report
- Note about facilities: Ideally we shouldn't be doing duct/ plumbing/ electrical work ourselves. If work must be done, make sure to notify the board ahead of time! This is important for liabilty/ insurance reasons.
Treasurer's Report
- Over the course of 2023 we averaged $300-$400 a month in income
- This year so far we've made about $1000 in each of Janurary and Febrary
Feb statistics
- 49 members
- Total expenses: $3600 ($500 utils, $3100 rent)
- Total income: $4880 ($4500 dues, $380)
- Net Income: $1280
Secretary's Report
- No report.
Directors-at-Large's Report
- Hannah: Upcoming newsletter/ zine being made with Luna! If you have anything you'd like to submit please do so! Aiming for monthly, our first newsletter will be out before the start of April (this weekend)
Member and Project Reports
- Nick: Please make sure to be responsible for the cleaning of the dishes and silverware you use
- Hannah: We should aim to have a monthly cleaning day. Historically we've depended on individual members to take it upon themselves to clean. One idea pitched is before or after meeting. Another idea pitched a weekend day
- Shaina: Wizardry & Abstractions in Programming (WAP) is going well. We meet on Saturdays to watch/ read cs material. Information will be shared in newsletter
- Clyde: There will be a new GameTank game jam will run during the month of May!
- Shway: May 2nd is STEAM day at the Mets. Mini-Makerfaire-esque event (robot throwing first pitch)
- Shway: Ashley made Shway a zipper!
Meeting Meta
- Members in Attendance: Shaina, Luna, Michelle, Birdie, Robin, Hannah, Jay, Nick, Peter, Ellen | Clyde, Ashley, Thomas, Chaim, Shway
- By proxy: Suha (Nick), Tristan (Robin), Anya (Shaina), Sean (Luna)
- Visitors: Amanda (friend of Hannah's)
- Called to order at 19:40 by Pidge
- The meeting was adjourned at 20:13 by Pidge
- Minutes taken and submitted by Nick.
