Meeting 2025-10-29

Meetings are conducted according to MIBS_Rules.

Consensus Agenda

• Consensus Item 1
• Consensus Item 2

Member Reports

Board Reports

President's Report

• We went to the VCF swap meet and got rid of some junk from the floor that no one has ever wanted.
• There's still a lot of work to be done cleaning up. If you can spare any time, please come help chip away at that.

Treasurer's Report

• Robin discovered that we were being slightly overcharged on rent because as per our lease, we're responsible for paying a percentage of the property tax increase from when our lease began in 2022 (17% of that increase for each year). Instead of paying one lump sum they had us pay a certain amount every month. In this past year, property tax went down something like $60 for the whole year, but we were being billed that amount every month instead of for the full year. robin pointed this out and they amended it.
• Meetup charges us every 6 months, which is why digital services spending is up this month.
• Anveo phone still doesn't work, but we've been paying for months. we need to get back on getting the phone online again, or move to a different voip service
• A few more members have left or switched to the $55 tier. If more people can come to open house, we would appreciate it. Dues are our main source of income, and while we aren't in any kind of emergency situation, it would be great if we could attract more members, and take in more dues.

Secretary's Report

• There's an ongoing thread on Discord about buying a new sewing machine. Please join in if you have an opinion.

Directors-at-Large's Report

• No report.

Member and Project Reports

• Clyde and Ellen spoke at Jawncon, and Clyde exhibited at the Portland Gaming Expo. Both talks were very good, go watch them on youtube
• Stephen:
  • business cards and stickers are in progress!
  • beer taps up soon!

New Business

• Jay: Camera progress
  • Street cam is installed and streaming to laptop intercom
  • Door cam restored with partial recording capability on motion detection
  • Intercom laptop to replace broken building intercom system
  • Door cam needs to be wired to the network
  • Stream backup needs back up configuration to Synology

Sponsored Members Induction

For each prospective member, please confirm no later than Thursday before the meeting:

• Has the member visited 3 times at the regular Tuesday and Thursday open nights?
• Has the member received the briefing? When, and who was the briefer?
• Has the member's bio and photo been circulated on the members list? (not just Discord)

Meeting Meta

• Members in Attendance: Hannah, Mihir, Robin, Amanda, mintyvolt, Peter, Ellen, Stephen, Clyde
• Called to order at 19:34 by Robin.
• The meeting was adjourned at 19:51 by Robin.
• Minutes taken and submitted by Hannah.