Meeting 2015-06-30

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Consensus Agenda

Members meeting: There is a proposal afoot to make this meeting an official meeting of members within the meaning of section 603 of the Not-for-Profit Corporation Law, to consider changes to the Bylaws. The changes proposed for the November annual meeting have been moved here, with slight adjustments to fit the circumstances.

Change in Bylaws: termination for failure to pay dues

The third paragraph of Article 2, Section 7, is amended to

Termination of membership due to failure to pay dues, fees or assessments is self-executing and automatically effective

(i) 60 days after the period for which dues have been paid has lapsed, for failure to pay dues or

(ii) 30 days after fees or assessments are due, for failure to pay fees or assessments,

or when otherwise effected by the board or a decision of the members.

A former member must make immediate arrangements to resolve the practical implications of termination, according to procedures adopted by the members or the board. No act, omission or failure by the corporation may prejudice the requirement of former members to fulfill their obligations under the corporation's Bylaws or rules.

This paragraph is added to Article 2, Section 7, of the Bylaws:

The members may adopt abbreviated procedures for the admission of former members whose membership was terminated by resignation or for failure to pay dues, fees or assessments.

The first paragraph of Article 2, Section 7, is amended by appending "or the members" after each occurrence of "the board". The fourth paragraph is amended in the same way.

Lower quorum requirements

Article 3, Section 6, is amended by replacing the first two paragraphs with the following:

A quorum for regularly scheduled monthly members meetings is zero members.

A quorum for meetings of members as provided in Article 6 of the Not-for-Profit Corporation Law, including annual meetings, is the lesser of one hundred members or one-tenth of the members entitled to vote at the beginning of the meeting.

Members represented by a proxy continue to count as present for the purpose of determining whether a meeting is quorate.

(The original version proposed lowering the quorum requirement to zero. That is illegal for "real" member meetings.)

Relax proxy limits

Article 3, Section 4, is amended by replacing the last paragraph with the following:

Except for elections, a member may vote on behalf of at most two other members, or one-tenth of the members entitled to vote at the meeting, whichever is higher. A proxy is valid only for a specific meeting or meetings designated in the proxy.

Clarification of obligation to pay dues

The last paragraph of Article 2, Section 7, of the Bylaws is amended by replacing the two instances of “or omission” with a comma and “omission or failure”.

Confirming power of members to make rules for the space

Article 2, Section 5, is amended by adding:

The members may continue to make rules for limiting the access of individual members to use the corporation's facilities and equipment under urgent or extraordinary circumstances, pending a decision on termination of membership.

Board term does not end if no election was held due to lack of a quorum

Article 4, Section 3, is amended by replacing "at the following annual meeting" in the first sentence of the last paragraph with "upon the next election for that office or directorship at a meeting of members", and by adding at the end of the last paragraph: "If an election at a meeting of members is not held due to the lack of a quorum, the board must call a new meeting as soon as practical."

Other technical corrections to clarify our compliance with the law

Article 3, Section 6, is amended by adding:

The procedure for online votes continues to apply only to matters which are not required to be decided by a vote at a meeting of members by the Not-for-Profit Corporation Law.


New Business

Formerly in Consensus Agenda

For each prospective member, please confirm no later than Thursday before the meeting:

  • Has the member visited 3 times at the regular Tuesday and Thursday open nights?
  • Has the member received the briefing? When, and who was the briefer?
  • Has the member's bio and photo been circulated on the members list? (not just blabber)

A wonderful list:

  • John O'Brien
  • Morgan Abraham
  • Carol Liu -Received briefing by Johnny on 6/26/15
  • Michael Quijano

Election for at-large directorship

Candidates: Matthew Lipschutz, Matthew Duepner

Other New Business

Member Reports

President's report

No report.

Treasurer's report

Financial report was distributed via email.

Secretary's report

Please be wary of people on the roof of the building. Members have the right to ask if people on the roof are with an organization in the building. Guests of HM members should be supervised on the roof at all times.

Directors-at-Large's reports

Member Reports

Public Service Announcement: We Are Apparently Environmentalists

Or at least, in Matt's perfect vision. However, the following statements are reasonable not only in the interest of saving the environment but saving money as well. Please don't keep the AC (now ACs?) running overnight. The AC on the EE side has a timer on it as a makeshift "remote control". It's a feature. Not a bug. (The following statement does bug me personally because I think we should have ice all the time, but I'm hot.) The ice maker is now on a timer as well. These timers are apparently "simple" to use.

You are not as hot as you think. --Guan (talk) 13:59, 30 June 2015 (UTC)
Guan, you know I'm hot, there's no denying it. :^) Leee (talk) 16:58, 30 June 2015 (UTC)
You are wrong about so many things. --Guan (talk) 23:41, 30 June 2015 (UTC)
Also, I said "not as hot as you think." --Guan (talk) 23:42, 30 June 2015 (UTC)

You All Are Disgusting Slobs (with no sense of organization)

Just because we're a hackerspace doesn't mean we can't have nice things. This includes a clean space. Matt, Rob, and Eugene cleaned 3/5th of the Laptop Island/Laptopia yesterday - this involved wet-wiping down the tables, "commercial citrus degreasers" that evidently don't work, mopping the floor underneath them, and moving the disgusting dirty mess of storage to the project space area. Eugene started organizing "cubicleish area" in preparation for the cleaning of the rats nest. We intend (and hope others will pitch in) to clean the last two parts nearest to the windows that compose Laptop Island/Laptopia. In addition, if you are well versed with industrial cleaners, your help would be much appreciated in degreasing parts of the tables.

Because Why Not?

Following this intense ride of passion for making the space better, we also went ahead and installed the air conditioner that used to just be my foot rest into the unused air conditioner area. Matt did one hell of a job with insulation. Kudos to him.

WE WANT YOU!

To better the space. See something? Don't say something, just do it. (ugh too many tropes I'll show myself out.)

Antenna Install

Roof-dipole-overlay.png

A (gently used - read: never used while deployed in an attic) dipole antenna (Alpha Delta DX-CC) will be installed over the course of the next few weeks, pending building approval.

The antenna is a dipole, composed of two "legs" and a center. The center will be hoisted with a flagpole style setup. Three eyeloops will be installed walldog style into the chimney stack, one at the top, two at the bottom. A pair of a top and bottom eyeloop will be used to loop thin rope, with the third eyeloop at the bottom used to lock the position of the rope when the antenna is deployed - this way one can perform maintenance by lowering the antenna whenever necessary. The legs will be guyed - the end closer to the front will be tied to a clamp on the I beam, and the other end will be guyed to a clamp on the ledge. Please see the photo to the right for a diagram for placement. Please ask User:Leee for updated details on how the legs will be set up. The antenna won't be hooked up to coax yet but the intention is to run coax down through some piping and inside into the building, very much unlike the current sad vertical (???) that's out there. (Feel free to take down the sad vertical and coax. It was a temporary experiment. It did surprisingly get continental US, Germany/Poland and South Africa on 15m, looking forward to seeing what yours will do! --DrReeves (talk) 23:46, 30 June 2015 (UTC)

For the radio nerds out there, this will give us a decent throw into Europe and that general vicinity, as well as the continental US. This will vastly improve our ability to work digital, as well as give us a chance to break through the noise for SSB during contests and the like.

The antenna (Alpha Delta DX-CC) is a multi-band center fed dipole and can cover 10-20-40 meters. It can do okayish sometimes on WARC bands but you'll need a pretty damn good tuner and low expectations.

Amateur Radio Hardware

In the same vein, an Icom IC-7100 transceiver, MFJ (short for Mighty Fine Junk) 100W tuner, and a 32A power supply (probably switching) will be placed on loan to the space since their current owner spends more time at work and HM than at home. The reasoning for "loaning" instead of donating is because one should take responsibility for the hardware and maintenance should the need arise. The hardware would take place of what's currently on the desk. Since the transceiver was designed as a mobile with a remote head unit, the transceiver, tuner, and power supply can be in one place (floor?) while the remote control head can stay on the table. The current (Kenwood transceiver? Sad power supply? Manual LC tuner?) hardware definitely should be kept somewhere as backup, not to mention just in case enough Hack Manhattan members/operators decides to run M/2 (multiple transmitters, 2 operators) or even perhaps multi-multi (multiple transmitters, multiple operators). What a dream!

CoderDojo Maker event

Matt managed to wrangle Johnny into spending Saturday entertaining some kids at CoderDojo and promoting the space. While Matt did what he does best, making a huge mess and teaching kids to ignore their parents, Johnny wowed kids and parents alike with the power of the Pi! The event was fun, and it was a nice opportunity to interact with the community and raise a bit of awareness. We, as a community, should consider being more present at some of these community events to promote making in general, as well as specifically Hack Manhattan. And they had beer...afterwards, of course. -Matt

Proxies

  • Eugene Lee on behalf of Max Nager
  • Eugene Lee on behalf of Robert Diamond
  • Matt Lipschutz on behalf of Robby O'Connor
  • Matt Lipschutz on behalf of Nick Farr
  • Leah Worster on behalf of David Reeves
  • Leah Worster on behalf of Antonio Simonini
  • James Carpino on behalf of Brent B. Powers
  • James Carpino on behalf of John Larson
  • Guan Yang on behalf of Peter Shenkin (if absent)
  • Guan Yang on behalf of Annie Hsu

Adjournment